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hay camera club competition rules

1. Organisation

a) Typically, eight competitions are held during the Club’s season, at the Committee’s discretion, culminating in the Picture of the Year competition at the end of the season.

b) All competitions for both projected digital images (PDIs) and prints may be Colour or Monochrome, or both, as specified for individual competitions. 

c) The Competitions Secretary will keep a record of the author, picture title and points awarded for all entries and will announce the winner and runners-up in each section at the end of judging.

2. Rules

a) Only fully paid-up members may enter Club competitions.

b) Each member may submit up to four entries unless otherwise instructed. Entries are to be marked with the picture title, the author’s membership number and numbered to indicate their priority (number 1 being the entry the member considers to be their preferred first or best entry for the competition) so that the Competitions Secretary can reduce the overall number of entries to a maximum of sixty entries in total, which is a practical figure for judging. This applies to both print and PDI competitions. Members belonging to more than one club involved in the same interclub "battle" may submit entries for any club. He/she is not restricted to entering for one club only.

c) Images entered must be entirely the work of the photographer. Composite images are permitted, provided all component parts of such images meet this requirement. 

d) No photograph previously entered into an internal Club competition, and adjudged a winner, may be entered again, with the exception of the Picture of the Year competition, Club of Clubs and other inter-club competitions.

e) Subject to any of the above rules and unless otherwise specified in respect of any competition, there shall be no restriction on the age of any image entered.

f) Prints for internal competitions may be of any size, with the maximum external size of card mount being 50 x 40cms and must be marked on the back with the title and author’s membership number and priority number. It is strongly recommended that the mount card size be 50cm x 40cm, so as to avoid causing damage to other entries when placed in a stack. It also complies with PAGB sizing rules and prints may be then used by Hay CC or the author in external PAGB events. Prints for internal competitions are not required to be mounted, but if mounted, masking tape must not be used, as it tends to peel away and can damage other prints in the stack. The Competitions Secretary may reject any mounted prints using masking tape (or similar low-tack tape), which in his/her opinion is likely to cause damage to other prints. Advice on suitable adhesive tapes is available from the Competitions Secretary.

g) PDIs should be no bigger than 1600 pixels in width (landscape format) or 1200 pixels in height (portrait format). This again complies with PAGB sizing rules.  Images must be in JPEG format and should be in the Adobe RGB or ProPhoto profile to permit accurate and consistent projection quality. It is recommended that image quality be set to about 9 or 10 (where 12 is the maximum) to provide a balance between file size and image resolution. Incorrectly sized images will not be accepted and will be returned to the member. 

h) Entries are to be forwarded directly to the Competitions Secretary and are not to be perused by any other member prior to the competition.

i) Unless otherwise stated, no more than three entries per member for external Competitions or inter-club Battles are permitted and these may be subject to selection by the Committee, a specially appointed selection panel or general membership, as appropriate.  They must not have been entered previously into the relevant Competition or inter-club Battle.

j) The Club respects copyright and image licensing and will use only legally licensed hardware and software at Club meetings.

k) All annual cups and shields must be returned to the Competitions Secretary by the Club Meeting prior to the Awards Ceremony in December.

l) In case of any dispute the Committee’s decision is final.

3. Judges

a) Judges may be a Club member or a visiting judge, or alternatively can comprise a panel of three members, in which case the average of the marks awarded is recorded with only one judge making comments.

b) A Club judge may not enter any competition he/she is presiding over unless he/she is one of a panel of three, in which case he/she will not mark his/her own entry and the average of the two other judges' marks will be taken.

c) Marks are awarded out of 20 on all entries.     

Notes on DPI Submission

All entries to the Club’s DPI competitions are now submitted through the on- line Photo Entry system. The system is also used for preliminary selection of external competition entries - including prints. Existing and new members will have received log-in details and a temporary password (which they can then up date to their own personal password). If you have any queries, please contact The Competitions Secretary at a Club meeting.

The “publish* option on the entry should normally be used as this allows the Club to use any images on the website. They would not be used on a wider basis than this without the photographer’s permission

The link to the photo entry site is:

Revised September 2022

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